Fall Protection Equipment Register

Introduction

The Fall Protection Equipment Register module provides a centralized system for maintaining an inventory of all fall protection equipment. This includes items such as harnesses, anchors, safety nets, and static lines.

This guide explains how to use the standard features of the module to:

• Maintain detailed records for each piece of equipment.
• Log and track the history of tests and inspections.
• Monitor the operational status of equipment.
• Link related corrective actions for follow-up.

The modules in your myosh system are highly configurable. Throughout this guide, look for "Customisation Note" sections that highlight how your system administrator can tailor the module to better suit your organisation's specific processes.

Adding and Managing Equipment Records

To begin, navigate to the Fall Protection Equipment Register module from the main system menu.

Registering New Equipment

1. Select the 'New Record' button to create a new equipment entry. The record will start in the 'Draft' status.
2. Hierarchy: Assign the equipment to the correct organisational unit (Company, Division, Department, Site). This is essential for proper tracking and responsibility.

Key Equipment Information

When adding or editing a piece of equipment, you will complete the following standard fields in the Details section:

• Location: The physical location where the equipment is stored or used.
• Asset Number: Your organisation's unique identifier for the item. This is a required field.
• Type: Select the type of equipment from the dropdown list (e.g., Safety Harness, Static Lines) or add a new type if it doesn't exist. This is a required field.

Customisation Note: Your administrator can enhance this form by adding more detailed fields to meet your needs, such as:

• Serial Number for manufacturer-specific tracking.
• Date of Manufacture and Date Commissioned / First Use.
• Inspection Frequency (e.g., 6 Monthly, Annually).

Adding fields like Date Commissioned and Inspection Frequency can enable the system to automatically calculate the Next Inspection Due Date, further automating your compliance tracking.

Once all necessary information is entered:

• Select 'Save' to keep the record in 'Draft' status for later completion.
• Select 'Submit' to finalise the record and move its status to 'In Use'.

Logging and Managing Test History

Regular tests and inspections are logged against each piece of equipment to maintain a complete history.

1. Open the main equipment record.
2. Navigate to the 'Test History' section.
3. Select the 'Log New' button to add a new test record.

Key Test Details

• Inspected By: Select the person who performed the inspection.
• Last Inspection: Enter the date the inspection was completed.
• Next Inspection: Enter the date the next inspection is due.
• Details: Use this text area to record any notes, observations, or defects found during the inspection.

Customization Note: To streamline compliance, this inspection form can be configured with more structured fields. For example, your administrator could add:

• An Inspection Outcome dropdown (e.g., Pass, Fail, Repair Required). This is critical for reporting on equipment fitness.
• An Inspection Type field (e.g., Pre-Use Check, Detailed Periodic Inspection).
• The ability to link a failed inspection directly to a corrective action or automatically change the main equipment's status.

After filling in the details, 'Submit' the test record. It will appear as a historical log in the 'Test History' section of the main equipment record.

Understanding Equipment Workflow and Statuses

Equipment records move through a simple lifecycle managed by workflow buttons on the form. The standard workflow is:

• Draft: The initial creation stage. The record is not yet active.
  • Action: Click 'Submit' to move the record to 'In Use'.
• In Use: The equipment is active and in service.
  • Action: Click 'Remove From Service' to move the record to 'Archived'. This should be used when the equipment is retired or disposed of.
• Archived: The equipment is no longer in service. The record is kept for historical purposes.
  • Action: Click 'Reactivate' to return the record to the 'In Use' status.

Customization Note: The standard workflow is designed for simplicity. Your organization might require more detailed status tracking. An administrator can customize this workflow to include additional steps such as:

• Damaged / Out of Service
• Under Repair / Quarantine
• Retired / Condemned

This provides a more granular and accurate view of the equipment's lifecycle, especially when integrated with inspection outcomes.

Related Features

• Linking Actions: If an inspection reveals an issue, use the 'Actions' section and click 'Log New' to create and link a task in the Action Management module. This ensures corrective work is tracked to completion.
• Comments & Attachments: Use the standard 'Comments' section for timestamped notes and 'Attachments' to upload supporting documents like certificates or photos of defects.
• Reporting and Dashboards: All the data you enter can be used in reports and dashboards. Standard features allow you to search, filter the register list, and export data.

Customization Note: Once custom fields (like 'Inspection Outcome' or 'Next Inspection Date') are added, your administrator can create powerful dashboard widgets and saved filters. Imagine creating views for "All Equipment Due for Inspection This Month" or "All Equipment That Failed Its Last Inspection".

For information on how to configure fields, workflows, or dashboards, please refer to the relevant system administration help guides.