Fire Extinguisher Register

Introduction

The Fire Extinguisher Register module provides a centralized system for maintaining an accurate inventory of all fire extinguishers within your organization. This module helps you track essential details for each unit, manage inspection and maintenance schedules, log test history, and link any necessary corrective actions.

Effective use of this register supports safety compliance, ensures the operational readiness of fire safety equipment, and promotes efficient equipment management.

Key Capabilities

• Detailed Inventory: Keep a comprehensive record for each fire extinguisher, including its type, make, model, asset number, specific location, and the classes of fire it's designed to combat.
• Inspection & Test Management: Schedule and log all inspections and tests. Record who performed the test, the date of the test, and when the next one is due.
• Status Tracking: Monitor the operational status of each extinguisher (e.g., 'In Use', 'Destroyed').
• Integrated Actions: If an inspection reveals a problem, or if an extinguisher needs replacing, you can link directly to the Actions module to assign and track follow-up tasks.

Adding and Managing Fire Extinguishers

Registering a New Fire Extinguisher

1. Navigate to the Fire Extinguisher Register module.
2. Select 'New Record'. A new form will open, usually in a 'Draft' state.
3. Hierarchy: Confirm the correct organizational unit (e.g., Site, Department) is assigned. This helps in organizing and filtering records.
4. Enter Key Details:
   • Location: Be specific (e.g., "Corridor A, Level 2, near Fire Exit").
   • Type: Select from the provided list (e.g., Carbon Dioxide, Dry Powder).
   • Asset Number: Use your organization's unique identifier.
   • Class of Fire: Indicate all fire classes the extinguisher is suitable for.
   • Other relevant fields include Make, Model No., and Serial No.
5. Attachments: Upload any relevant documents like purchase invoices or initial inspection certificates.
6. Saving:
   • Select 'Save' to keep the record as a 'Draft' if you need to complete it later.
   • Select 'Submit' to finalize the entry. This usually moves the extinguisher to an 'In Use' status, indicating it's an active part of your safety equipment.

Managing Existing Extinguisher Records

• Viewing and Editing: Find and open records from the module's list view. Select 'Edit' to make changes if the record is in an editable state and you have permission.
• Workflow Statuses:
  • Draft: The initial state for new, unsaved records.
  • In Use: The extinguisher is active and operational.
  • Destroyed: The extinguisher is permanently out of service. To mark an extinguisher as 'Destroyed', open the 'In Use' record, select 'Edit', and use the 'Destroy' workflow button. This typically archives the record, removing it from active views but retaining it for historical purposes.

Tracking Inspection and Test History

Regular inspections and tests are vital. Log each event to maintain a complete service history.

1. Open the specific Fire Extinguisher record.
2. Go to the 'Test Dates' or a similarly named section.
3. Select 'Log New' (or a similar option) next to the "Test History" field to open a new test log form.
4. Record Test Details:
   • Tested By: Identify the person or company that performed the test.
   • Last Test: The date the inspection/test was conducted.
   • Next Test: The date the next inspection/test is due, based on regulations or manufacturer guidance.
   • Details: Note any observations or minor maintenance performed.
5. Submit Test Log: Finalize the test log by selecting 'Submit' on the test history form. This marks the test as 'Complete'. The completed test will then appear in the "Test History" section of the main extinguisher record.

Linked Actions

If an inspection identifies an issue requiring follow-up (e.g., extinguisher needs repair, replacement, or a location review), create or link an action:

1. In the Fire Extinguisher record, find the 'Actions' section.
2. Use 'Log New' to create a new task in the Action Management module or 'Select' to link an existing one. This ensures that all necessary follow-up work is tracked and managed.

Other Useful Features

• Searching & Filtering: Use standard search tools to find extinguishers by location, type, next test date, etc.
• Attachments: Add photos of installations, maintenance guides, or compliance certificates to extinguisher records.
• Exporting Data: If you have permission, you can export the register data for reporting or analysis.

For general guidance on features like adding attachments, linking records, or understanding hierarchy, please refer to the relevant general help documentation for the system.