Completing Key Employee Information Fields

Personal and Employment Details

This core section captures essential information:

• Name: This field links directly to the employee's user account in the system and is required.
• Preferred Name: If the employee uses a name different from their official name.
• Gender and Date of Birth: These are required personal details.
• Employment Information: Includes Start Date, End Date (if applicable), Employment Basis (e.g., full-time, part-time), and USI Number (Unique Student Identifier if applicable in your region).
• Training Received: This field allows you to link to relevant training records within the system, providing a quick overview of completed training. You can often log new training or select existing records here.
• Medicals Received: Track specific medical checks the employee has undergone (e.g., Eyesight, Hearing, Physical, Pre-Employment).
• Workers Comp: Indicate the employee's workers' compensation coverage status.
• Pre-Existing Conditions: Document any relevant pre-existing medical conditions. This information can be vital for health and safety management.

Responsibilities

A dedicated section is provided to detail the employee's Responsibilities, allowing for a clear outline of their job duties.

Address and Contact Information

Standard fields are provided to capture the employee's residential Address (street, suburb, state, postcode, country) and their Telephone & Email details (email, home, work, mobile phone numbers). This information is crucial for communication and record-keeping.

Identification Details

Sections for Driver's Licence and Passport Details allow you to record official identification information.

• For driver's licences, you can store the licence number, expiry date, class, and any endorsements.
• For passports, fields include passport number, country of issue, and expiry date.
• Both sections include an option to indicate if a Copy Received of the document is on file, which helps in maintaining complete records.
• A field for Home Airport may be present for employees who travel frequently.

Next of Kin & Emergency Contact

These sections are vital for emergency situations:

• Next of Kin: Capture the name (this is a required field), relationship, address, and contact numbers for the employee's primary next of kin.
• Emergency Contact: Record details for an emergency contact.
  • A checkbox "Same as Next of Kin" is often provided. If selected, you may not need to enter separate emergency contact details if they are identical to the next of kin. If unchecked, you can input distinct information for the emergency contact (name, relationship, address, contact numbers).