Logging an Injury Report

Logging an Injury Report

You can log injuries directly in this module or link them from an existing Incident Report.

Starting a New Injury Report

1. Navigate to the Injury Management module.
2. Select 'Injury Report' from the available forms and choose 'New Record'.
3. Ensure the Hierarchy is correct for the report.

Key Information to Record

While many fields are self-explanatory, pay special attention to the following sections:

• Details of the injury or disease:
  • Injury Classification: This is a critical field (e.g., Report Only, First Aid Injury, Medical Treatment Injury, Lost Time Injury). Your selection determines the workflow and requirements.
  • Injury Manager: Assign the person responsible for managing this injury report. This is mandatory if the classification is not "Report Only".
• Classification of the Injury or Disease: Use the selection lists to specify the Mechanism, Breakdown Agency, and Agency of Injury to categorize how the injury occurred.
• Outcome Of Injury Or Disease: Update this section as the case progresses with information on rehabilitation, lost time, and return to work details.

Linking Other Records & Processes

• Shifts Lost:
  • If the injury resulted in lost work shifts, select 'Add New' in the 'Shifts Lost' section.
  • On the 'Shifts Lost' form, record the Month Ending (last day of the month for which shifts are being reported) and the Number of Shifts Lost for that period. Submit this form to link it.
  • For injuries spanning multiple periods, create a separate 'Shifts Lost' record for each.
• Episodes of Care (EOC):
  • If the injury requires ongoing management (e.g., medical treatment, claim), select 'Add New' in the 'Episodes of Care' section to create an EOC. (See the 'Completing an Episode of Care (EOC)' guide for details).
• Linked Actions:
  • To link corrective or preventative actions, use the 'Select' (for existing actions) or 'Log New Action' options. (Refer to the 'Actions Management' module documentation for how to create and manage actions. See 'Linking Records' in Common Functions for how linking works).
• Attachments:
  • For general file uploads, use the standard attachment features. (See 'Adding Attachments' in General Features).
  • For attachments requiring specific categorization and details like 'Attachment Type' or 'Date of Report', use the dedicated process. (See 'Managing Injury Report Attachments' guide).

Submitting the Report

• Save: Saves the report as a 'Draft'. You can return to complete it later.
• Submit: Progresses the report to the next stage in the workflow (e.g., to 'Open' status), typically notifying the Injury Manager.
• Close Off: If the Injury Classification is "Report Only", this option may be available to close the report directly. (For more details on how saving and submitting affects records, see 'Submitting Forms' in General Features).