Understanding VOC Forms

VOC Form Structure

VOC forms are central to this module and are structured to capture all necessary assessment information. Key sections include:

1. Employee Details

This section captures information about the individual being assessed and the assessor.

• Assessor Name: The person conducting the VOC. This defaults to the current user but can be changed. (Mandatory)
• Person being Assessed: The employee or individual undergoing the VOC. (Mandatory)
• Date: The date of the assessment, defaulting to the current date. (Mandatory)
• Other fields like Language and literacy assistance required?, the Declaration statement, and Signature fields should be completed as appropriate.

2. Part 1: Written Oral Assessment

This section is for questions assessing theoretical knowledge.

• Follow the Assessor Instruction provided.
• For each question, record the trainee's response (typically in an 'Observations' area) and mark their competency as 'Competent', 'Not Yet Competent', or 'N/A'.
• A general Written Oral Assessment Comments field may also be available.

3. Part 2: Practical Assessment

This section evaluates the practical application of skills.

• Review the Practical / Oral Assessment Instructions with the trainee.
• For each task or observation point, evaluate the trainee's performance, record observations, and mark competency as 'Competent', 'Not Yet Competent', or 'N/A'.

4. Assessment Decision

This section summarizes the outcome of the VOC.

• Assessment Decision: Select the overall outcome ('Competent' or 'Not Yet Competent'). (Mandatory)
• The employee then typically acknowledges the Employee Agreement with their Signature.
• The assessor uses the Assessor Confirmation checkbox to confirm all sections are complete.

5. Training Record Link

If the Assessment Decision is 'Competent', this section allows for linking the VOC to an employee's Training Record. This section might not be visible if the outcome is 'Not Yet Competent'. (Refer to "Linking Records" for general information on how record linking works).

Hierarchy and Attachments

VOC forms utilize Hierarchy (e.g., Company, Site, Department) to organize records. (See "Understanding Hierarchy"). Standard Attachments functionality allows you to add supporting documents. (See "Adding Attachments").