Understanding the Drills & Exercises Register Structure
Explains the two-part structure of the Drills & Exercises module: the main register entries and the drill history logs.
Two Main Record Types
The Drills & Exercises module employs a two-tiered system:
-
Drills & Exercises Record (The Plan):
- Purpose: Defines a planned, recurring drill or exercise (e.g., "Quarterly Fire Drill - North Wing").
- Key Information: Includes
Location
,Type of Drill
,Person Responsible
(for the series), andFrequency
. - Workflow: Typically progresses from
Draft
(initial planning) toIn Use
(active plan) and eventuallyArchived
.
-
Drill History Record (The Log):
- Purpose: Logs each time a planned drill is actually performed.
- Linking: Created from within a "Drills & Exercises" record, linking the log to its parent plan. Look for a "Log New" or similar button within the history section of the plan.
- Key Information: Includes
Drill Date
(when it happened),Next Drill
(if applicable), andComments
specific to that instance. - Workflow: Typically moves from
Draft
(logging in progress) toComplete
(log finalized).
How They Work Together
The "Drills & Exercises Record" is your master plan. Each time you execute that plan, you create a "Drill History Record" to document that specific event. This maintains a clear distinction between the ongoing drill requirement and its individual performance logs.
Version: 1
Drills and Exercises Module Overview
Provides an overview of the Drills and Exercises module, used for planning, executing, and tracking safety drills and exercises.
Defining a Drill in the Register (Drills & Exercises Record)
How to create and manage a 'Drills & Exercises' record, which outlines a recurring drill or exercise.